Temporary Guest Services Assistant, Receptionist

Our client, a prestigious law firm that represents many of the world’s largest and most important public and private corporations, asset managers, financial institutions, and clients in need of pro bono assistance, is seeking a professional and reliable Temporary Receptionist to manage front desk and conference room operations.

This ongoing, full-time position involves various administrative and clerical tasks, including greeting visitors, answering phone calls, sorting mail, and maintaining the office environment. The Receptionist will also be responsible for managing conference room bookings and ensuring the spaces are properly prepared for meetings.

Job Details

* Hourly Rate: $26 – $32 per hour, depending on experience.

* Hours: 11:00 AM – 7:00 PM EST.

* Duration: Ongoing, full-time position.

* Location: Fully onsite role.

Overview

As a Temporary Guest Services Assistant, Receptionist, you will be the first point of contact for the law firm, offering administrative support across the organization. You will welcome guests, answer phone calls, coordinate conference room schedules, and perform various clerical tasks.

Responsibilities

* Greet and welcome guests as soon as they arrive at the office, ensuring a professional and positive reception.

* Direct visitors to the appropriate person or office and assist as necessary.

* Answer, screen, and forward incoming phone calls promptly.

* Ensure the reception area remains tidy, presentable, and well-stocked with necessary materials (e.g., pens, forms, brochures).

* Provide accurate information in person, via phone, and through email.

* Receive, sort, and distribute daily mail and deliveries.

* Manage the scheduling and preparation of conference rooms, ensuring they are ready for meetings and any special requirements are addressed.

* Maintain office security by following safety procedures and managing access through the reception desk (monitoring the logbook, issuing visitor badges).

* Order and keep inventory of office supplies for the front desk.

* Update calendars, schedule meetings, and assist with organizing travel and accommodations, including preparing vouchers.

* Track office expenses and maintain accurate records of costs.

* Perform additional clerical tasks such as filing, photocopying, transcribing, and faxing as needed.

Requirements and Skills

* Proven work experience as a Receptionist, Front Office Representative, or similar administrative role.

* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

* Hands-on experience with office equipment (fax machines, printers, etc.).

* Professional demeanor, attitude, and appearance.

* Strong written and verbal communication skills.

* Ability to be resourceful and proactive when handling issues.

* Excellent organizational skills with the ability to prioritize tasks effectively.

* Strong multitasking and time-management abilities.

* Customer service-oriented attitude with the ability to handle stress in a fast-paced environment.

* High school degree required; additional certification in Office Management or a related field is a plus.

If this opportunity aligns with your experience, please apply. Please note that our client is unable to provide visa sponsorship nor relocation for this role.

The SR Group (US), Inc. is acting as an Employment Agency in relation to this vacancy.

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